How Do I Find Duplicate Candidates?

How long have recruiters been painfully trying to locate duplicate candidates within their ATS? Well... since ATS' were invented really. 

The challenge for recruiters is how can they find duplicate candidates when agencies anonymise candidates CV? 

As a recruiter:

• Do you have a way of identifying a “serial applicant”?
• Do you have a way of identifying a rejected candidate applying for a different branch/office in your company?
• Do you want to stop paying your agency fees for candidates that have applied organically in the past?
• Do you want to know if an agency has supplied a rejected candidate to a different branch/office in a different location?
• Do you want to know if there any other ways you can match duplicate candidates, other than email address and name to detect duplicate candidates from agencies?

If you answered yes to any of these, you need to keep reading.

The Secret Is You Don't Have to Do Anything.

Our tech team have found a clever way using cutting edge technology to identify candidates that have previously applied using their name and email by delving deeper into their CV's content - even when the CV has been anonymised by an agency.

Vacancy Filler's new slick Dashboard highlights potential duplicates, after comparing against all your existing candidates from all the previous or current jobs (even across a group of companies), the moment a candidate applies via your careers page, or it is submitted by your approved Agencies/PSL.

You can then accept/reject the candidate.  What's really great is that our workflow engine can then fire across an automated email to your Agency/PSL to advise that this candidate has already applied or is already in your Talent Pool.

The Benefits Of Detecting Duplicate Candidates

1. Cost Savings

Let us cut to the chase, the cost savings can be huge. In fact, some of our customers are saving £40k a quarter!

Essentially, if you only match 5 candidates a year and you pay an average of £2,000 Agency Fee per candidate, that is a whopping £10k saved. If you avoid paying agency fees for 15 candidates, that is the cost of Vacancy Filler subscription paid for, along with saving - making it a best return on investment! Which is certainly a great and compelling proposition for your CEO and CFO.

2. Time Savings

Imagine the amount of time a recruiter has to spend checking the duplicate candidates across all the roles and group of companies. It's just not humanly possible. Our Dashboard shows all candidates in one place, with a percentage match - one click is all it takes to accept/reject.

3. Analytics

With great BI and Reporting tools as part of Vacancy Filler, you will be able to report the success of this feature by running either daily, weekly, monthly, quarterly or annual reports - which can be shared with hiring managers and key stakeholders. This gives you the power to report on the amount of duplicate candidates applying, what source they applied from and more importantly, it will give you an accurate monetary value of the reduction in Agency spend.  

Conclusion

Essentially, for recruiters that have major challenges with Duplicate Candidates - Vacancy Filler has created a feature that digs far deeper than most Applicant Tracking Systems' on the market and presents them in an easy to view and action Dashboard. What's more, our workflow engine will take care of your communications to Agencies (and candidates), so you really don't have to do anything - once your process is all set-up!

So if you're ready to challenge your Agency spend and implement an Applicant Tracking System that does all the hard work for you, please get in touch with one of our team members who will give you a tour of our Recruitment Software.